Pre-Trip Inspection

1. Exterior Check:
   • Inspect the body for any visible damage (dents, scratches).
   • Check tires for proper inflation and tread depth.
   • Ensure all lights (headlights, brake lights, turn signals) are functioning.
   • Verify mirrors are intact and properly adjusted.
2. Under the Hood:
   • Check oil and coolant levels.
   • Inspect belts and hoses for wear or leaks.
3. Interior Inspection:
   • Ensure all gauges and dashboard lights are operational.
   • Test brakes, steering, and transmission functionality.
   • Confirm that safety equipment (fire extinguisher, first aid kit) is available and in good condition.
4. Additional Items:
   • Check wiper blades and fluid levels.
   • Ensure the vehicle is clean and free of any personal items from previous rentals.

Post-Trip Inspection

1. Documentation:
   • Record any issues or defects encountered during the trip.
   • Review fuel levels and mileage for accuracy.
2. Detailed Check:
   • Inspect for any new damage or leaks that may have occurred during the trip.
   • Check that all lights and signals are still functional.
3. Return Process:
   • Ensure all personal belongings are removed from the vehicle.
   • Confirm the cleanliness of the vehicle for the next rental.

Identifying Mechanical Issues

• Listen: Be aware of unusual noises (grinding, knocking).
• Watch: Monitor for dashboard warning lights during the trip.
• Feel: Pay attention to any changes in handling, braking, or acceleration.
• Inspect: Check for fluid leaks or any irregularities post-trip.

Reporting Defects

1. Standardized Reporting:
   • Use the designated defect report form provided by Location X Rent-A-Car.
   • Include detailed descriptions of any issues found, along with the date and time of the inspection.
2. Photographic Evidence:
   • Take photos of any significant damage or mechanical issues.
3. Communication:
   • Report defects immediately to the rental office or maintenance team.
   • Ensure that any urgent safety issues are prioritized for repair.

By following these protocols, Location X Rent-A-Car drivers can help maintain vehicle safety and reliability for all users. If you need more specific guidelines or templates, feel free to ask!