1. Purpose
The Permit to Work (PTW) system is designed to control high-risk activities by ensuring that necessary safety measures are in place before work commences. This system aims to prevent accidents, injuries, and incidents by managing work activities through a formal authorization process.
2. Scope
This policy applies to all employees, contractors, and third parties involved in high-risk activities at all LOCATION X RENT A CAR facilities.
3. Definitions
- Permit to Work (PTW): A formal written system used to control certain types of work that are potentially hazardous.
- Permit Issuer: A competent person authorized to issue permits.
- Permit Receiver: The person responsible for carrying out the work as specified in the permit.
4. Types of Permits
- Hot Work Permit: For work involving open flames or heat (e.g., welding, cutting).
- Confined Space Entry Permit: For work in confined spaces (e.g., tanks, pits).
- Electrical Work Permit: For work on or near electrical installations.
- Excavation Permit: For any excavation work (e.g., digging, trenching).
- Working at Heights Permit: For work conducted at height (e.g., scaffolding, ladders).
5. Permit to Work Process
5.1 Request for Permit
- Initiation: The person responsible for the work initiates the permit request by filling out the PTW form.
- Risk Assessment: A detailed risk assessment must be completed, identifying potential hazards and control measures.
5.2 Permit Issuance
- Review: The Permit Issuer reviews the PTW form and risk assessment.
- Authorization: If all safety measures are satisfactory, the Permit Issuer authorizes the permit.
- Briefing: The Permit Receiver is briefed on the work scope, hazards, and control measures.
5.3 Permit Acceptance
- Acknowledgment: The Permit Receiver acknowledges understanding of the permit conditions by signing the PTW form.
- Pre-Work Inspection: A final inspection is conducted to ensure all safety measures are in place before work begins.
5.4 Permit Validity
- Duration: The permit specifies the duration for which the work is authorized.
- Revalidation: If the work extends beyond the initial period, the permit must be revalidated.
5.5 Permit Closure
- Completion: Upon completion of the work, the Permit Receiver informs the Permit Issuer.
- Inspection: A post-work inspection is conducted to ensure the area is safe.
- Closure: The permit is closed, and all documentation is filed for record-keeping.
6. Responsibilities
6.1 Management
- Ensure the PTW system is implemented and followed.
- Provide necessary training and resources for the PTW system.
- Regularly review and update the PTW system.
6.2 Permit Issuers
- Authorize permits after thorough review.
- Conduct briefings and inspections.
- Maintain records of all permits issued.
6.3 Permit Receivers
- Comply with all permit conditions.
- Ensure the work is carried out safely.
- Report any incidents or hazards encountered during the work.
7. Training
All employees and contractors involved in high-risk activities must undergo training on the PTW system, including:
- Understanding different types of permits.
- Completing and reviewing PTW forms.
- Identifying and controlling hazards.
- Procedures for permit issuance, acceptance, and closure.
8. Monitoring and Compliance
- Audits: Regular audits of the PTW system to ensure compliance and effectiveness.
- Incident Investigation: Investigation of any incidents related to permitted work to identify root causes and preventive measures.
- Continuous Improvement: Regular feedback and updates to improve the PTW system.
9. Review
This policy will be reviewed annually and updated as necessary to ensure its continued relevance and effectiveness.
Approval:
SIGNED: Alkendi A.S.Y. Alhammadi
CEO/Founder
DATE: 01/01/2024
Effective Date: 01/01/2024
Document Control:
Version: 1.0 Review Date: 01/01/2024
This PTW system document aims to manage high-risk activities effectively, ensuring a safe and secure working environment at LOCATION X RENT A CAR.
Any non-routine job that requires special safety precautions and/or inter-departmental communications is subject to the Work Permit system. Driving into a permit-to-work environment will certainly require a permit-to-work order for a car rental situation.
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